How to use Chromebook in offline

Chromebooks are only devices you can use when you have an Internet connection. In the early days when Chromebooks were introduced to the market, there was little work to do with Chromebooks unless the Internet was connected. As a result, Chromebook models with 4G / LTE features that were always available on the internet used to be sold. (Devices supporting 4G / LTE were sold 1.5-2 times more expensive than devices supporting only WiFi)

At one time, as well as those with a critical perspective on Chromebooks, Chromebook competitors criticized it as a very limited computer that could not be compared to computers that could create documents, write emails, play games, edit photos, I have done.

In the meantime, Google has upgraded many features for Chromebooks. And also, many features have been upgraded to work offline.

Here are some of the top apps that let Chromebook users work offline.

• Write an email. Gmail offline (Gmail offline app install from the Chrome Web Store) allows you to read, reply to, search, and archive messages without an Internet connection. Gmail Offline will send mail that was created offline as soon as the Internet is connected.

• View the calendar. If you access offline from the Google Calendar app, you can view your calendar in a read-only version. To work in calendar offline mode, you must first sign in to My Calendar and choose Offline mode in Settings.

• View, create, and edit documents. The Google Drive app lets you view and edit Google Docs and presentations, spreadsheets, and drawing files. You must select "Offline" in your Google Drive settings for offline use.

• View and modify images. Your Chromebook comes with a built-in photo editor, so you can view and edit photos stored on your Chromebook. If you click the image in the file explorer, you can edit the image as follows (crop, image brightness, rotation)

• Listening to music. You can play music stored on your Chromebook while offline. You can also copy music files directly from your storage device, such as a USB memory or SD card, to your Chromebook.

• Watch the video. You can download movies and TV episodes to watch offline on the Google Play Movies & TV app. Videos purchased on the Google Play Movies site can be downloaded offline and viewed on your Chromebook. (You will not be able to watch movies on an external USB stick because you can not watch them on multiple Chromebooks or mobile at the same time with the same account.) If you download from one device and watch offline on other devices while offline, You need to delete downloaded movie)
• View Microsoft Office and Adobe .pdf files. Easily view MS Office documents and PDF files with your Chromebook without an Internet connection. (See 'Handling MS Office Documents')
• Take notes. You can use Google Keep to create and save simple notes, which are stored in the Cloud when you connect to the Internet. (Install the Google Keep notes and lists app in the Chrome Web Store)
• View web pages offline. If you've saved your webpage for offline viewing later, you can open it on Chrome on your Chromebook.
• Playing games. The Chrome Web Store offers hundreds of games and offers a variety of games that you can enjoy offline, like Angry Birds or Cube Slam.

With the release of Chrome OS version 53, you can install most of the Android apps on the Google Play Store and use them offline. As a result, finding and using offline apps on your Chromebook has become meaningless in the future.

There are over one million Android apps on the Google Play Store. You can install most of them on your Chromebook. Most of these apps work in offline mode

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How to effectively manage many Chromebooks and users at School

In general, when a school distributes computers to students, it requires the cost and staffing of user preferences, software, OS updates, security software updates, and replacement or repair for other computers in the event of a malfunction.  

Chromebook is easy to manage remotely through the Chrome Device Management Console. Administrator can manage all of their environments, software to be installed, automatic OS updates, and the ability to use the Internet only on a controlled network.

If a Chromebook is lost or if it is stolen in a cafe, the administrator can remotely disable the device directly and the device will be immediately logged out and no longer available. If a lost Chromebook is retrieved, the administrator can make it available immediately by changing the device to reuse.

To efficiently manage the many Chromebooks distributed to students at school, Chrome Device Management console is required. The Chrome device management console allows administrator or teacher to define and set up more than 150 policies. But It's more complicated than it sounds, and it takes a lot of time and effort to figure it out and use it efficiently. 

Key policy settings for Chrome Device Management

If you're using a Chromebook at a school that uses G Suite for Education, you may be confused by the difference between user settings and Chromebook device settings.

User settings can be set through admin console of G Suite for Education. However, Chrome Device Management console is required for Chromebook device-specific settings.

There are more than 150 policies that can be set through Chrome Device Management. The settings can be broadly categorized into five categories - User Settings, Network Settings, Device Settings, Public Session Settings, and Kiosk Settings.

One important aspect of setting up Chrome devices is setting Chrome devices to Public Session, Kiosk Settings, and Single App Kiosk Mode.

For example, if you are using a chromebook for multiple users, a business center PC, a PC for book searching in a bookstore or library, or a public PC used by several production workers in a production plant for business purposes, Device Management is setting this as a public session. You can use your PC without a login in a public session.

A single app kiosk setting lets you run only a single specified app, which only works in full-screen mode. Other apps, including things like regular Internet search, will not be available.

Typically, the most important of the administrative settings at a school will be User settings and Device settings. Public session and kiosk mode settings are optional depending on your Chromebook usage.

Differences between user and device settings

• User policies apply regardless of which devices are logged in
• Targeted users in the domain through the Admin Console.
• Control your Chrome browser environment
• Allowed apps and extension controls
• Force apps and extensions to install
• Chrome Web Store Permission Limitations
• Browser environment control - Incognito mode, history, ad hoc mode, safe browsing, malicious sites, remote access client allowed
• Proxy settings
• Control the use of screenshots, block and allow access URLs
• Print control etc.
•  Organizations that use G Suite for Education users can manage policies in the G Suite Admin console.
• Schools that do not use G Suite for Education must acquire Chrome Device Management Console licenses..

• Device policies are to control and manage devices regardless of who logs in.
• Control who can log in, how to update, etc.
• Control how users operate the device rather than what they use on the device

● Device registration and access

● Allow Guest Mode, Login Restrictions (Use only specified users), SSO,

● Chrome OS auto-update control, distribution channel control

● Manage kiosk settings

● Device status reporting

● Scheduled reboot

● Cloud Print Management

● Bluetooth control

● Stop using your device remotely

•       Device policies can only be controlled through the Chrome Device Management console through Chrome device management licensing.

●         Each policy is mutually exclusive. - There is no policy that conflicts with each other.

You can manage all users using Chromebook and set up network without having to register your device. However, device management or opt-in settings, kiosk settings, device provisioning /deprovisioning, etc. are only available if you have a Chrome Device Management license.

Companies that use Chromebooks without G Suite will need a Chrome device management license to manage their Chromebooks and manage their users.

Management topics	G Suit /GSuite for Education Admin Console	Chrome device management console
User Settings	O	O
Network Settings	O	O
Device Settings	X	O
Public Settings	X	O
Kiosk Settings	X	O
Device Provision/Deprovision	X	O

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[TIP:Google Drive] Differences between Transferring ownership of documents, Copying Document, and Creating a virtual file for a document?

What are differences between Transferring ownership of documents, Copying Document, and Creating a virtual file for a document?

(Subtitle: Cautions for Collaboration in Google Drive)

This is one of the key issues we hear from Google Drive-intensive customers.

“"Folders and files created by me in My Drive are shared between departments, projects, and external team members, and shared files sometimes disappear or disappear unintentionally when collaborating. How can I find and restore these files? "

There are things to be aware of when creating and collaborating with others by creating a file or folder on Google Drive.

1. Be careful when transferring or deleting files or folders that someone shared with you to My Drive
1. When you move a file that someone else has shared with you in My Drive, never drag it to another folder.
2. This moved file will disappear from the shared owner's folder and all shared team members' folders. (This is called an orphaned file.) Due to this phenomenon, even the owner who created the document may lose the file in the folder.
3. When you move a shared file to another folder in My Drive, you must use it to 'CTL key (ALT' key on Mac) + drag mouse '(copy virtual file).
4. When copying a virtual file, '+' icon will be shown.
5. Virtual file copying means that the original is kept in its original location and is virtually added to my drive. In other words, it is not to copy the owner's file to make a copy, but to make the link information of some kind of file be added to another place. When the virtual file is modified, the original is also automatically modified.
   
   

 

2. Differences between transferring file ownership and copying files
1. One of the special features of Google Drive is that there is an "Owner" You can delete documents or folders created by the owner only.
2. When you view detailed information for a file, you'll see who is "owner" and who has shared it. The owner can pass ownership of the document to anyone else who wants it (only those who have a Google Account on the same domain).
3. When an employee leaves the company, the administrator can transfer all the files in the drive of the leaving person to another person in the same domain. If you want to transfer it in part, you must manually transfer the ownership by selecting the documents or files in My Drive (do not copy the drive but transfer ownership)
4. The major difference between making copies of documents and transferring ownership is that,
1. If you make a copy - the revision history, the version history, and the comment history of the  document will be removed.
2. If you pass over ownership - The original is not copied and there is only one copy and all the record information (revision history, version history, comment history, etc.) existing in the document is preserved.
5. Transfer of ownership is only allowed within the same domain. Users with personal gmail accounts can transfer ownership to and from individual gmail users. For example, kim@gmail.com can transfer documents to hong@gmail.com.

3. Difference between Copy File and Virtual File creation (CONTROL Key + Mouse Drag-in-Drag-out)
1. One of the other features of Google Drive is the ability to create virtual files.
2. Generally, a file copy means it make a duplicated file.
3. Creating a virtual file means that there is only one file in the original, and not copying, but creating only the link information of the original file.
4. You can create virtual files to as many folders as you want, and when you modify the virtual file, the original is also automatically modified at the same time. Of course, if you delete this virtual file, the original will also disappear.
   
   
4. How to search and restore orphaned files (files that were not deleted but could not be found in My Drive)
1. One of the things that can happen only with Google Drive is that you can have orphaned files.
2. Scenarios for Orphaned files
1. The owner kim@mycompany.com shares the folder Project-A to hong@mycompany.com and the owner creates the document "Agenda" in the Project-A folder
2. the hong@mycompany.com deletes the Agenda document from the Project-A folder or moves it to another folder.
3. If this happens, the "Agenda" document will disappear from the folder "Project-A" in the owner's drive.
4. These files are called orphaned files: this "Agenda" document can not be found in the trash because it was not physically deleted because it was not deleted by the owner.
3. How to find and restore an orphaned file or folder
1. Search with "is:unorganized owner: me" in the search box of the owner drive and the search result is displayed, you can select the file or folder and move to the desired folder.

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Book: Advance Chrome Device Management & 2017 Essential Guide for Chromebook Users : https://goo.gl/IMl8Bu Kindle Store - Paperback/Kindle Edition)